Tag Archives: custom folders printing

Using 9×12 Folders to Keep Your Office Organized

Ever feel like papers aren’t in the place you last left them? This annoying situation can quickly turn anxious if you’re on a time crunch. 9×12 folders can save you from having to remember these details…or at least protect you from the little gremlins that might be creating your chaos.

Just follow the simple steps below, and you can eliminate frantic searches from your list of stressors.

1. Sort documents and create a filing system.

The first step in developing a solution is always to understand the problem. By sorting through your current inventory of loose documents, you can weed out those that are not important and start separating what’s left into useful piles.

2. Order your 9×12 folders

After completing step one, you now have a clearer sense of your filing needs and a good idea of the most efficient way to stay organized. Use this information to create the ideal folder to keep you organized.

With the growing variety of printed materials companies receive and create, print shops now offer a variety of options to customize your 9×12 folder. You may not need all the advanced frills for a filing system, but coatings to help protect from wear and tear on commonly used files or bold colours to mark business critical files may come in handy.

9x12 folders

3. Choose an appropriate storage unit.

Whether it’s a filing cabinet, a desk drawer, or a box, a useable storage unit is key to maintaining a organization. If it is inconvenient to get at your files or if storage units have to be scattered about your office, your motivation to stay organized will drastically fall.

Of course it can be hard to predict whether you will all of a sudden have a significant increase in the number of business documents that come across your desk, so scalable solutions are preferable. For example, a stackable mobile unit is preferable to a small drawer in a wood-carved desk.

 4. Keep on top of things.

Finally, sorting and filing as documents come in is key to avoid future episodes. One or two items a day slipped into 9X12 folders is a breeze to organize compared to a hundred pages of miscellaneous items collected over the past weeks.

How to effectively design custom presentation folders

With high pressure to cut costs in today’s hyper-competitive market, companies need their employees to be more innovative about using resources to stay within budgets. This is especially true for departments with impact that is harder to accurately measure, such as marketing. One often overlooked and underutilized tool are custom presentation folders. By spending a little extra time and effort to design the right folder, marketers can succinctly represent the company’s brand and culture while setting expectations for customers or reporters.

To do this, first identify and understand the target audience.  For example, prospective, new, and existing customers, although similar, have very different needs.

Prospective customers need to be convinced to trust your company and products or services. New customers need to be informed about all the different products or services you offer and perhaps even better understand your firm’s culture. Existing customers need to be reassured that you can continue to deliver the products and services they’ve come to rely on.

One folder cannot serve these different functions. As a result, you will have to choose one group and design a folder with that end use in mind, based on what goes into it.

Custom Folders

Once the general design has been created, details such as fonts and colours have to be chosen. It will be tempting to use a wide variety of both. But keep in mind that designs are not made stunning by indiscriminate use of flares. They are most powerful when clean, simple, and straightforward. Limit the number of fonts to a maximum of three and colours to a couple key choices and a handful of smaller accents.

When your design is finalized and you are ready to review your proof, work with your printer to determine the optimal paper stock to ensure you get a quality print. Even the most brilliant designs can get lost and forgotten when printed on the wrong type of paper.

Remembering these simple points can allow you to turn an everyday organizational tool into an effective marketing tool.  Take advantage of the versatile capacity of custom presentation folders and expand your options without increasing costs.