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Using 9×12 Folders to Keep Your Office Organized

Ever feel like papers aren’t in the place you last left them? This annoying situation can quickly turn anxious if you’re on a time crunch. 9×12 folders can save you from having to remember these details…or at least protect you from the little gremlins that might be creating your chaos.

Just follow the simple steps below, and you can eliminate frantic searches from your list of stressors.

1. Sort documents and create a filing system.

The first step in developing a solution is always to understand the problem. By sorting through your current inventory of loose documents, you can weed out those that are not important and start separating what’s left into useful piles.

2. Order your 9×12 folders

After completing step one, you now have a clearer sense of your filing needs and a good idea of the most efficient way to stay organized. Use this information to create the ideal folder to keep you organized.

With the growing variety of printed materials companies receive and create, print shops now offer a variety of options to customize your 9×12 folder. You may not need all the advanced frills for a filing system, but coatings to help protect from wear and tear on commonly used files or bold colours to mark business critical files may come in handy.

9x12 folders

3. Choose an appropriate storage unit.

Whether it’s a filing cabinet, a desk drawer, or a box, a useable storage unit is key to maintaining a organization. If it is inconvenient to get at your files or if storage units have to be scattered about your office, your motivation to stay organized will drastically fall.

Of course it can be hard to predict whether you will all of a sudden have a significant increase in the number of business documents that come across your desk, so scalable solutions are preferable. For example, a stackable mobile unit is preferable to a small drawer in a wood-carved desk.

 4. Keep on top of things.

Finally, sorting and filing as documents come in is key to avoid future episodes. One or two items a day slipped into 9X12 folders is a breeze to organize compared to a hundred pages of miscellaneous items collected over the past weeks.